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Operational Guidelines
The Oakwood University Board of Trustees shall establish the Bradford-Cleveland-Brooks Leadership Center (BCBLC) Executive Committee. The BCBLC Executive Committee shall consist of individuals appointed by the University Board from its trustees, the Regional Presidents’ Council, and other members of the Oakwood University Corporation in regular standing of the Seventh-day Adventist Church, but shall include the following persons:
Members: The members of the BCBLC Executive Committee shall consist of fifteen (15) persons appointed by the Oakwood University Board of Trustees and shall be comprised as follows:
1. At least fifty-one percent (51%) representation shall be from the Oakwood University Board of Trustees and University personnel, including the chair of the University Board, and the president of the University.
2. No more than forty-nine percent (49%) representation shall be from the Regional Conference Presidents’ Council, which shall include the chair of the Regional Conference Presidents’ Council, and others deemed important to the purposes of the BCBLC.
3. At least one (1) member shall be a General Conference officer other than the chair of the Oakwood University Board of Trustees and at least one (1) shall be an executive officer of the North American Division.
4. Among the fifteen members (15), each group may elect one (1) trustee at-large.
5. Final ratification of the BCBL Executive Committee will be voted by the Oakwood University Board.
Selection Process:
1. The Oakwood University Executive Committee shall serve as the nominating committee in consultation with the University president in selecting eight (8) individuals to serve as members of the BCBLC Executive Committee for a period of five (5) years, effective at the time of appointment.
2. The Regional Conference Presidents’ Council shall serve as the nominating committee in consultation with the Chair of the Regional Conference Presidents’ Council in selecting seven (7) individuals to be recommended to the Oakwood University Board of Trustees to serve as members of the BCBLC Executive Committee for a period of five (5) years, effective at the time of appointment.
3. The Oakwood University Executive Committee shall nominate four (4) individuals in consultation with the University president to serve as advisors on the BCBLC Executive Committee. The Regional Conference Presidents’ Council shall nominate four (4) individuals to serve as advisors on the BCBLC Executive Committee. These eight (8) individuals will be voted by the Oakwood University Board to serve for five (five) years, effective at the time of appointment.
Advisors: Advisors to the BCBLC Executive Committee may include:
1. Oakwood University advisors:
a. Provost of the University or designee
b. Chief Financial Officer of the University
c. Vice President for Academic Affairs of the University
d. Representative of Oakwood University
2. Regional Conference Advisors:
a. A Regional Conference President
b. A Regional Caucus treasurer
c. Officer of the North American Division
d. A Regional Caucus member
Honorary Members: The following persons shall be honorary members of the Board, always welcome with voice:
1. Dr. Charles E. Bradford
2. Dr. E. Earl Cleveland
3. Dr. Charles D. Brooks
4. Other person(s) designated by the BCBLC Executive Committee
Functions of the BCBLC Executive Committee:
1. Carry out the vision and mission of the BCBLC.
2. Final approval of curricula related to the ministry;
3. Develop and recommend policies and procedures.
4. Final approval of the BCBLC Strategic Plan.
5. Final approval of the annual operating budget.
6. Facilitate plans, objectives and continuing education for church leaders, workers and non-clergy.
7. Identify and develop financial resources to support the operations of the BCBLC. Minutes: The minutes of the BCBLC Executive Committee shall be circulated to the Oakwood University Board of Trustees and filed with the corporate records.
Quorum: A quorum for the BCBLC Executive Committee shall be a simple majority of the members, including the Chair or Vice Chair and Secretary.
Invitees: Other persons may be invited by the BCBLC Executive Committee chair to meet with the Committee as deemed necessary or desirable.
Authority of the BCBLC Executive Committee
1. Elect the BCBLC Executive Director.
2. Elect the chair and vice chair of the BCBLC Executive Committee.
3. Elect other personnel as determined necessary for the operations of the BCBLC.
4. Elect an Administrative Committee of the BCBLC, and at any time change the membership of the BCBLC Administrative Committee, fill all vacancies and release members of the BCBLC Administrative Committee with or without cause.
5. Review periodically the strategic plan of the BCBLC.
6. Approve annual operating budgets.
7. Fill vacancies.
8. Appoint committees to perform the work of the BCBLC Executive Committee.
Chair: The chair of the BCBLC Executive Committee shall be the President of Oakwood University or the chair of the Regional Conference Presidents’ Council, serving on a two and a half (2 ½) year rotating basis. The functions of the chair of the Board shall be to:
1. Preside over meetings of the Executive Committee and Administrative Committee.
2. Ensures all actions of the BCBLC Executive Committee are performed as voted.
3. Collaborate with the Executive Director in the preparation of the agenda for meetings of the BCBLC Executive Committee and the Administrative Committee.
Vice Chair: The vice chair shall be the President of Oakwood University or the chair of the Regional Conference Presidents’ Council, serving on a rotating basis. The functions of the vice chair shall be to:
1. Act in the absence of the chair.
2. Perform other responsibilities as designated by the chair.
Secretary: The BCBLC Executive Director shall serve as the Secretary of the BCBLC Executive Committee. The functions of the secretary shall be to:
1. Keep a full and complete record of the proceedings of the meetings of the BCBLC Executive Committee, BCBLC Administrative Committee, and subcommittees.
2. Assist the chair of the BCBLC Executive Committee in the preparation of the agenda and prepare and distribute the agenda and any supporting documents.
Regular Meetings: The BCBLC Executive Committee shall meet at least twice each calendar year.
Special Meetings: Special meetings of the BCBLC Executive Committee for any purpose or purposes may be called at any time by the Chair or the Vice Chair in the absence of the Chair or Vice Chair by a majority of the members in coordination with the BCBLC Executive Director.
Meetings by Telephone: BCBLC Executive Committee members shall be deemed present at any meeting via audio or video conferencing or when other appropriate means of communication are utilized.
Action Without Formal Meeting: In rare instances action by the BCBLC Executive Committee may be taken without a meeting if all members, individually or collectively, give unanimous consent in writing to this action. Such written consent must be filed with the minutes of the proceedings of the Committee.
Notice of Meetings: Notices of the time and place of any meeting of the BCBLC Executive Committee not fixed by an express provision of the BCBLC Operating Guidelines and Procedures shall be given to each member not less than twenty-four (24) hours before the date of the meeting if given personally or by telecommunication, or if given by first class mail or equivalent, not less than ten (10) days before the date of the meeting, addressed to the BCBLC Executive Committee members at the member’s latest address on the records of the BCBLC, or if such address is not shown on records, at the BCBLC’s principal place of business.
Committees
At its first meeting, following its appointment, the Bradford-Cleveland-Brooks Leadership Center (BCBLC) Executive Committee shall establish committees along with terms of reference to assist the BCBLC Executive Committee in the fulfillment of it functions and duties.
BCBLC Administrative Committee: The BCBLC Executive Committee shall elect from among its members an Administrative Committee consisting of five (5) members including the chair, the vice chair, and the Executive Director. The chair of the BCBLC Executive Committee shall serve as the chair of the Administrative Committee, but may designate the vice chair to serve in that capacity.
1. Primary Functions: The following matters are considered appropriate for Administrative Committee action:
a. Routine items of business and matters specifically delegated or referred by the BCBLC Executive Committee.
b. Matters not reserved to the BCBLC Executive Committee.
c. Routine non-exempt personnel appointments within policy and budget.
d. Review all positions and applications, and recommend persons for employment as necessary for the operations of the BCBLC.
e. Develop a strategic plan for the BCBLC in consultation with the Executive Director.
2. Meetings: The BCBLC Administrative Committee shall meet as needed. Meetings may be held by teleconference or any other electronic means at the initiation of the chair or his designee.
3. Minutes: The minutes of the BCBLC Administrative Committee shall be circulated to each member of the BCBLC Executive Committee for approval.
4. Quorum: A quorum of the BCBLC Administrative Committee shall consist of three (3) members, including the chair of the BCBLC Executive Committee.
5. The secretary of the BCBLC Administrative Committee shall be the Executive Director of the BCBLC.
6. The BCBLC Executive Committee shall consist of five (5) members and shall have power at any time to change the membership of the BCBCL Administrative Committee, to fill all vacancies and to release members from the BCBLC Administrative Committee with or without cause.
BCBLC Finance Committee: The BCBLC Executive Committee shall establish a BCBLC Finance Committee. The BCBLC Finance Committee shall consist of at least five (5) members appointed by the Committee including the accountant/bookkeeper of the BCBLC. The function of the BCBLC Finance Committee shall be to:
1. Serve as a strategic budgetary and finance planning committee.
2. Make recommendations to the BCBLC Executive Committee in the development and implementation of financial policies and decisions of the BCBLC.
BCBLC Education Curriculum Committee: The BCBLC Executive Committee shall establish a BCBLC Education Curriculum Committee. The BCBLC Education Curriculum Committee shall consist of al five (5) members appointed by the BCBLC Executive Committee. The functions of the Committee shall be to:
1. Ensure the academic and professional quality of all BCBLC educational activities.
2. Develop and recommend the BCBLC curricula.
3. Ensure a continuing focus on leadership development in the BCBLC curricula.
4. Review periodic reports from the BCBLC on educational programs and offerings.
5. Recommend to the BCBLC Executive Committee the approval of new educational programs and initiatives.
BCBLC Executive Committee’s Relationship to Oakwood University Board: The BCBLC Executive Committee shall work in collaboration with the Oakwood University Board in its overall objectives, goals, and programs. Minutes of the BCBLC Executive Committee will be routinely shared with the Oakwood University Board and the BCBLC Executive Director will work closely with the President and other Administrators of the University. Autonomy of daily operations by the BCBLC Administrative Committee shall be in keeping with its scope of authority as referenced in this document under the title Authority of the BCBLC Executive Committee. Dissolution of this committee would take a three fourths (3/4) vote of the Oakwood University Board.
Revised 04/23/08
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